Privacy Policy

Ruiheng Law Firm is committed to protecting your privacy.This Privacy Policy explains how we collect, use, share, store and other processing of your personal information.This policy also states the personal information you have and your exclusive rights regarding personal information.

The latest update date for this Privacy Policy is December 31, 2023.

1. Data holder

We are Ruiheng Law Firm. Beijing Ruiheng Law Firm was established in 2011. It is one of the earliest and largest partnership law firms established in China.Words such as "Ruiheng", "Ruiheng Law Firm" and "This Law Firm" refer to one or more of our law firms.Any reference to "partners" refers to Ruiheng's partners or members, or consultants or employees with the same status and qualifications as such partners. Any reference to Ruiheng's "office" or "branch" refers to branches established by Ruiheng in accordance with the law, and each branch has an independent legal status.

2. Collection and use of personal information

We will collect the following personal information:

· Contact information: your name, position, work unit name, phone number (including mobile phone number, work phone number, etc.), email and mailing address;

· Business Information: Data that identifies you with respect to the business you direct us to do or related to the business you are involved in, which may include your name, photo and gender;

· Financial information: information such as bank account name, account number, account opening bank that you or you can authorize, as well as payment time, currency and other information;

· Information from public sources: such as personal information you upload to public websites or professional networks or Internet publications;

· Visit record: For security purposes, record your visits on Ruiheng website;

· Subscription/Preferences: We collect this information when you subscribe to receiving legal briefs, updates or newsletter services, and choose to agree to preferences to help us determine which material you are interested in receiving;

· Meeting or Event Data: Information you leave when you attend our event and provide feedback forms related to our event;

· Supplier data: information about contact information about you or the company or organization you provide services to Ruiheng;

· Social Media: Posts, likes, blog posts and other information you interact with our social media;

· Technical information: The information we collect when you visit this website, such as the IP address, browser type, operating system, device type and online data when you use technical services;

· Recruitment information: When you fill out the job application form provided by our website or submit your work resume to the recruitment contact email address, we will collect your basic information, including name, photos, phone number, email address, educational experience information, including school name, education, major, start and end time, work resume information, including work unit name, job name, start and end time, internship experience information, award status, language ability, and other personal information contained in the resume you actively provide to us.

3. Your communication with us

Ruiheng may also collect information you choose to provide when communicating with us.Please do not send us confidential information before we confirm in writing that we will act on your behalf or your company or organization, or before signing a confidentiality agreement with us.Emails from non-clients and not requested by us will not establish a entrusted relationship between the sender and the attorney.You do not have the privilege to keep us confidential about the aforementioned information and therefore we may disclose it to other parties.

4. How we use your personal data and the purpose of using it

We will use your personal data for the following purposes:

· Provide services: Help us provide you with legal services;

· Business Relations: Manage our relationships with you, your company or organization, including keeping records of business contacts, services and payments so that we can customize services, develop relationships and determine plans for our marketing activities;

· Communication: Send emails, newsletters and other messages to keep you informed about legal developments, market conditions and our services;

· Meetings and Event Information: Hold legal briefings, roundtables and other events;

· Customer survey and feedback: including incident feedback and listening to customer questions, as well as answering possible questions and concerns;

· Client Legal Compliance: Client due diligence (which should be legal and regulatory requirements for anti-money laundering and other crimes) may involve automatic screening checks to ensure that customers and contacts are authentic and prevent fraud or crime.If you do not provide the information we need to perform these inspections, we may not be able to accept the affairs you direct us to handle;

· Website monitoring: Check whether the website and our other technical services are properly used and optimized for their functionality;

· On-site security: Provide security for our offices and other places (usually collecting your name and contact information when entering our office building);

· Online Security: Protect our information assets and technology platforms from unauthorized access or use, and monitor malware and other security threats;

· Regulatory and Compliance Requirements: Comply with our legal and regulatory obligations as a law firm, including audit and reporting requirements;

· Recruitment: refers to the matters we recruit employees or interns.

We will process your personal information for a variety of reasons:

· You have agreed to us: for example, the personal information you share with us for a specific purpose;

· This is necessary to comply with legal or regulatory obligations: such as anti-money laundering, mandatory customer screening, or disclosure to law enforcement.

· Necessary for handling complaints and litigation;

· This is necessary for the legitimate commercial interests of us or third parties: provided that this will not infringe on any interests or rights you have as an individual.

5. Persons exempt from obtaining consent to collect and use personal information according to law

· It is necessary to enter into and perform your contract as a party;

· Necessary to perform statutory duties or legal obligations for us;

· Necessary to respond to public health emergencies or in emergencies to protect the life, health and property safety of natural persons;

· Implement news reporting, public opinion supervision and other behaviors for the public interest, and collect and use your personal information within a reasonable range;

· Collect and use personal information that you have disclosed on your own or have been legally disclosed within a reasonable scope in accordance with the provisions of laws and regulations;

· Other circumstances stipulated by laws and administrative regulations.

 6. Our Legal Rights and Interests

We have a legitimate business interest in:

· Provide legal services;

· Manage our business and business relationships with you or your company or organization;

· Understand and respond to inquiries and customer feedback;

· Learn how our customers use our services and websites;

· Identify our customer needs and develop our relationships with you, your company or organization;

· Improve our services;

· Obtain information from legal services provided to joint clients by Ruiheng's other offices;

· Enforce our business regulations and website terms, as well as other terms and conditions;

· Ensure our systems and places are safe;

· Manage our supply chain;

· Develop relationships with business partners;

· Ensure debt repayment;

· Implement suppression measures to exclude you from direct marketing after you unsubscribe;

· Share data related to the acquisition and transfer of our business.

7. Who do we share your data with?

We share your information with other subjects as follows:

· Ruiheng's internal members: including management personnel, lawyers and employees to provide legal services;

· Suppliers: People who support our business, including IT and communications providers, outsourcing business support, marketing and advertising agencies, document management service providers, and LPO operations. Our suppliers meet the minimum standards for information security and will only be provided with data that matches their functions;

· Other law firms and legal workers: to provide legal services, including other law firms, lawyers, expert witnesses, arbitrators and mediators;

· Law enforcement agencies and our regulatory agencies: Sharing in accordance with laws and regulations or in accordance with the mandatory requirements of judicial institutions and government regulatory departments;

· Parties in case of emergencies: In particular, those involved in protecting the health and safety of our customers, employees and organizations;

· Your company or organization: a company or organization related to the provision of legal services we have;

· Professional service providers: various professionals, including lawyers, accountants, tax consultants and translators;

· Advertising network and analytics service provider: use and service support on our websites, applications and other social media tools;

· Third Party: In the event of acquiring or transferring any part of our business or business reorganization;

· Other Authorizations: When you inform and agree to the event you plan to attend, your personal information will appear in the event-related scenarios.

8. Personal data about others

In some cases, you may provide us with personal data about other people (e.g., your clients, directors, executives, shareholders, or beneficiary owners). You must make sure that you have given these individuals appropriate notice that you are providing us with their information and have obtained their consent to the disclosure.

9. Where will your information be saved?

We are a law firm in mainland China. In other scenarios described in this Privacy Policy, your personal information we collect will be stored in mainland China, and we will not transmit the above information abroad. If we transmit to overseas for business needs in the future, we will transmit on the premise of complying with laws and regulations, such as obtaining your valid consent, signing an agreement with the recipient, conducting cross-border security assessments, etc.

10. How long will we keep your personal information?

We usually retain your information in order to provide the legal services we describe, so the duration of retention will depend on many factors such as whether you or your company or organization is an existing customer, or whether you have interacted with recent customer emails or announcements, or whether you have participated in a recent conference event. The period of retention is the minimum time limit necessary to achieve the purposes described in this Privacy Policy or to comply with the requirements of laws and regulations unless we obtain your consent.

11. How do we protect your personal information?

We will try our best to keep your information safely based on physical, technical means and management security measures. However, we need to be clear that information transmission through the Internet may not be completely safe. Although we will take reasonable and feasible measures to protect your personal information, we cannot guarantee the absolute security of your information, and the risk of Internet transmission is at your own risk. If there are security incidents such as personal information leakage, we will take urgent measures to minimize the impact of the incident on you.

12. Your rights

You have the rights related to your information, and the following lists these rights and how you can use them in more detail:

· Access and copy: You have the right to ask if we are processing your personal information. If we are processing your personal information, you may request access to your personal information, and you may copy the personal information related to you held by us and obtain copies of certain other information;

· Correction: You have the right to request correction of any incomplete or inaccurate personal information we hold about you;

· Deletion: According to laws and regulations, you have the right to require us to delete or remove personal information under certain circumstances. In certain exceptions, such as if the retention period specified by laws and regulations has not expired, or if the deletion of personal information is technically difficult to achieve, we may refuse to delete the request;

· Restrictions: You have the right to ask us to suspend processing of certain personal information of you, but this will affect certain services we provide that must be completed with personal information;

·Transfer: You have the right to request us to help you transfer your personal information to other platforms, companies or organizations; we will review your request in accordance with the regulations of the Internet Information Department, and we will assist you in transferring it after the review is approved;

· Oppose: You also have the right to object to our processing of your personal information for direct marketing purposes;

· Automatic Decision: If any automatic decisions related to you have a legal or similar material impact, you may object and ask us to reconsider and evaluate;

· Response to request: After receiving your rights request, we will usually respond to your request within 10 working days. You are required to provide a written request or otherwise prove your identity and we will ask you to verify your identity before processing your request.

· Consent: If we process personal data with your consent, you may withdraw your consent.

If you wish to exercise any of these rights, please contact one of the data privacy contacts specified at the end of this policy in writing via the relevant email address.

13. Protection of minors

Our end customers and legal services may be minors. We do not knowingly collect personal information about minors. We need to obtain the consent and authorization of the minor's guardian, and provide their personal information by the guardian or accompanied by the guardian. If you are a minor, you may not contact us without the consent of the guardian or without the accompanying of the guardian.

14. Links to third-party websites

Our websites, newsletters, email updates and other newsletters may contain links to other websites, plugins and applications from time to time. Please note that clicking on this third-party link may allow third-party mobile phones and share your personal information, but the personal information you provide through these websites is not subject to this privacy policy, and the processing of your personal information by these websites is not our responsibility.

15. Update on Privacy Policy

We modify and update our privacy policies from time to time according to business needs, legal provisions and other reasons. If we change any important content about this policy (e.g., information we collect, how we use it or the reasons for using it), we will significantly display these changes on the page of the Privacy Policy and provide a link to that notice within a reasonable time after the change.

16. How to contact us

If you would like to learn more about how we manage your personal data we hold, please contact us at support@ruihenglaw.com.